I am a thorough, responsible, dependable organizer and encourager who enjoys working with people who understand the value of being well organized and diligent, working toward identifiable goals. I am a warm person who values the balance between project accomplishment, team building, and a high value of customer care.
I seek a professional part-time position where my business experience in publications, office and team coordination, personnel, benefits and finance and policy administration will prove useful. I enjoy empowering colleagues to succeed, accomplishing goals set for the project in a manner that is beneficial for the people involved. My organization, tracking and computer skills, and positive attitude and relational intelligence are what make these things happen.
My previous experience has been full-time and C-level. However, I am pursuing a part-time position that will enable more time with my expanding family responsibilities.
Executive Assistant, Amazingly Creative Inc. (part-time) 05/2019-present
Executive Assistant to the President/CEO, the American Board of Family Medicine (ABFM), Lexington, KY; responsibilities: preparation, organization and management of the President/CEO’s calendar and schedules, travel and events, correspondence, dictation, files and records, and presentations; 08/2018-05/2019
Senior Executive Assistant for the Kentucky Science and Engineering Foundation (KSEF), Kentucky Science Technology Corporation (KSTC), Lexington, KY; responsibilities: (1) KSTC Senior VP/KSEF Executive Director – Provide support on a daily basis; schedule, plan, prepare, and execute events; insure the accuracy and consistency of access to information, elevating the clarity and availability of resources and events to KSEF/KSTC staff, state and federal agencies, (e.g. Kentucky Council on Postsecondary Education, Kentucky Secretary of State, National Institutes of Health, Department of Defense, National Science Foundation), and other external customers; (2) Project and Database Management – Manage, plan, coordinate, and execute SBIR/STTR events and conferences; facilitate the online reporting systems and assist with content of databases for KSEF’s funding programs; coordinate and manage KSEF’s projects and contracts (e.g. universities, small businesses, principal investigators), manage and coordinate reviews for KSEF’s PZ/DZ funding applications; manage the content, design, and expansion of KSEF’s websites; facilitate problem-solving, refinement, and expansion of KSEF’s web-based platforms; (3) Administrative Assistance – Provide administrative assistance for KSEF’s RDE and KCF review processes; organize and assist with other grants received by KSEF; provide administrative support to other KSEF team members including the Program Director and Program Manager; 08/2006-08/2018.
Executive Assistant to the CEO, Artemetrx, LLC, Lexington, KY; responsibilities: organizational and administrative support for the Chief Executive Officer and Executive Management Team including design and facilitation of reports (pertaining to finance, healthcare management, provider contracts and claims administration), preparing presentation documents, organizing and editing RFPs and proposals, coordinating internal and external meetings (e.g. schedules, registration, travel arrangements, hospitality, presentations, publications, minutes and follow-up), coordinating and prioritizing of all executive communications (e.g., letters, memos, reports, email, phone, fax and FedEx), tracking and maintaining permanent HIPPA visitor data; accomplishments: renovated and maintained executive(s) filing systems, standardized procurement and inventory of office supplies, established consistent and streamlined communications standards, created and produced staff recording systems (e.g. off-site locator log, bios and customer-related resumes, org charts); 05/2005-08/2006
Executive Assistant of Sales and Marketing, CHA Health, Lexington, KY; responsibilities: organizational and administrative support for the Chief Marketing Officer (e.g. Executive Vice President of Sales and Marketing) including presentations and statistical reports, tracking progress of initiatives and action plans, editing support for Marketing (e.g. Provider Manual, Group Admin Manual), coordinating distribution of giveaways (tickets), developing and managing filing systems, department staff records (e.g. eTIME, paid time off, job descriptions and org charts); software: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Project, and several internal reporting packages; 09/2002-05/2005
Executive Secretary, Judy’s Staffing Services, Lexington, KY; 04/2002-09/2002
Office Manager of Wellness Management, The Center for Psychological Health, Lexington, KY; responsibilities: patient scheduling, client account clarification assistance, data entry, session and diagnosis documentation, HCFA processing and filing, EOB tracking, managed care session maintenance and authorization notification, daily receipts and billing, income and aging reports, telephone support, chart record oversight; software: Microsoft Word, Microsoft Outlook, Therapist Helper, Windows 2000 workgroup, and Medical Manager for UNIX; 01/2001-04/2002
Medical Transcriptionist, Lexington, KY; fields: orthopaedics, endocrinology, psychiatry, neurology, physical therapy, sports medicine, educational; responsibilities: dictation transcription and output for multiple medical offices, workload prioritization, setup data archive and retrieval system; 11/1990-12/2000
Author, Peer Pressure unit for Junior Elective Series, David C. Cook Publishing Company; 11/1991
Editor, Bristol Bible Curriculum for 2s/3s and 4s/5s; additional experience: cost analysis and contract approval for printed products; 06/1989-11/1991
Bookkeeper and Administrative Secretary, Institute for Biblical Studies; 03/1987-01/1988
Executive Business Administrator, Forum for Scriptural Christianity (dba Good News Magazine), Wilmore, KY; responsibilities: finance and policy administration, printing and publications (editing and production of monthly prayer guide, confirmation materials, women’s program books, promotionals, newsletters), staff management (20-25 staff), personnel benefits; 07/1985-09/1986
Office Manager, Forum for Scriptural Christianity (dba Good News Magazine), Wilmore, KY; responsibilities: personnel management, research and writing of the company Personnel Manual, in-house computer system installation oversight, staff and property insurance, audit coordination, printing and publications (i.e. editing and production of monthly prayer guide, promotionals, confirmation materials, women’s program books, newsletters); 07/1982-07/1985
Administrative Secretary of the Evangelical Missions Council, Forum for Scriptural Christianity (dba Good News Magazine), Wilmore, KY; responsibilities: dictation transcription, quarterly newsletter, contribution processing, public relations; 07/22/1981-07/1982
BS Elementary Education and KY Teaching Certificate, Asbury University, Wilmore, KY; 05/1980